Enter a supplier bill in seconds, or run the full chain — requisition, quotes, purchase order, goods receipt. Know what every item really cost, and what every dish costs to make.
Purchase management is the record of everything your business buys — the supplier's bill, what you paid, what is still outstanding, and what landed on your shelf. Procurement is the step before it: deciding what to buy, asking suppliers to quote, comparing them, and committing to an order.
Setuverse covers the whole path, and every step is optional. A kirana store enters the distributor's bill and nothing else. A restaurant group runs requisitions, quotes and approvals before a rupee is committed. Both use the same module; neither is forced through the other's process.
It is part of the ₹2,999/year plan — not a paid add-on — and it connects to the rest of the system: purchases feed your inventory, your GST input credit, and the cost-of-goods line in your profit & loss.
Buying, sourcing and the raw materials behind what you sell. Each stands on its own, and they share the same suppliers, the same catalogue and the same numbers.
Supplier bills, payments, what you still owe and to whom. Purchase orders and goods receipts when you want them, and debit notes when something goes back.
Requisitions from your own team, quotation requests to several suppliers, a side-by-side comparison, and the award that becomes an order. Supplier catalogues with price history.
Ingredients and materials with their own units and pack sizes, recipes that say what a dish consumes, and the cost of making it worked out from what you actually paid.
The shortest useful path is bill, then payment — no requisition, no quote, no purchase order. That is what most shops do, and Setuverse does not make you do more.
Enter what the supplier invoiced, line by line, with GST per line. Freight and duty can be added as a landed cost and spread across the lines by value or quantity, so what an item cost includes getting it to your door.
Record part payments or the full amount against a bill. A payment can never exceed the balance due. Payables ageing shows who is waiting and how long they have waited.
Draft an order, submit it, send it. Orders under your approval threshold approve themselves — set the threshold to suit the business, so only the big commitments need a second look.
Record what actually arrived against what was ordered. Over-receipt is blocked. Converting a receipt to a bill bills the quantity received, not the quantity ordered — the order, the receipt and the bill stay tied together.
Damaged, short-supplied or simply wrong — send it back and Setuverse produces the debit note. Stock goes back too, while what your remaining stock cost is deliberately left alone.
Tax on every purchase line is captured as you enter the bill, so your input credit is a report rather than a shoebox of paper at the end of the month.
Every stage is optional. Start anywhere, stop anywhere.
For anyone who buys from more than one supplier and wants to know they got the right price. This is the half of buying that happens before money is committed.
Someone asks for something — the kitchen needs oil, the counter needs carry bags. The request is submitted, approved or rejected, and there is a record of who asked and who agreed.
Ask several suppliers to quote on the same list. Record what each came back with, compare them side by side, and award the business. The award becomes a purchase order without retyping anything.
Link an item to the suppliers who sell it, each with their own price, pack size and code. When it is time to reorder, you already know who stocks it and what they charge.
When a supplier changes their price, the old one is not erased — it is superseded, with the date it stopped applying. You can see what you used to pay and argue from the record.
GSTIN, contact, payment terms and address in one place, shared with billing and expenses so a supplier is one record across the whole system rather than three.
The same twenty items, every Monday. Save the list once and raise it again in a tap instead of building it from scratch each time.
You buy a 25 kg bag of rice. You sell a plate of biryani. Those are different things, and most billing software has no idea they are connected. Setuverse does.
Ingredients and materials are recorded separately from what you sell, so rice and packaging never turn up on a customer's menu or a counter screen by accident.
Buy in bags, crates or cartons; consume in grams, millilitres or pieces. Set the pack size once and the conversion is the system's problem, not yours.
Say what one plate of biryani consumes: 500 g rice, 200 g chicken, and so on. Ask which dishes use an ingredient and get the answer — useful the day a supplier lets you down.
The recipe multiplied by what you actually paid for each ingredient. Not an estimate you typed in once and forgot — a figure that moves when your supplier's price moves.
Switch it on and selling a dish deducts its ingredients automatically, at the moment the kitchen is told to cook it. Cancel the order and the ingredients come back.
Forty biryanis went out on Saturday. The system can tell you what that ate, and therefore what to buy — instead of guessing from a shelf you glanced at.
Off until you ask for it. Automatic stock depletion and posting purchases straight to inventory are both settings, and both start switched off. Nothing about the way you work today changes until you decide it should.
Margin reported against a cost price somebody typed in eighteen months ago is not margin. Setuverse can keep the number honest as you buy.
The cost price you set by hand. Simple, predictable, and the default — nobody's reported margin moves on its own.
Recalculated every time goods are received, so the cost follows the market. Kept as a separate figure from the one you typed, so switching back loses nothing.
Freight and duty spread across the bill's lines by value or quantity, and stored against the line. What it cost includes what it cost to get here.
Purchasing, supplier prices and everything else on the spend side is owner-and-admin only. Cashiers, waiters, captains and kitchen staff can do their jobs without ever seeing your margins, your supplier rates or what the business owes. That is the default, not something you have to remember to configure.
The same module, used very differently depending on what you sell.
Distributor bills, credit terms and what is still owed — without a purchase order in sight.
Stockist bills entered against real products, so batch stock and expiry follow from the purchase.
Ingredients, recipes and what a dish really costs to put on the table.
Liquor purchases by brand and batch, tied to the stock register the excise inspector asks for.
Quotes from several distributors compared before committing to a high-value order.
Seasonal buying from multiple companies, with price history to argue the next season's rate.
Purchase, supplies and raw material management in Setuverse.
Included in the ₹2,999/year plan, with a free month to try it. No card required, and nothing to switch on before you start.